Difference between revisions of "UPDox"

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'''UPDox''' ([http://updox.upd.edu.ph:8080/share updox.upd.edu.ph:8080/share] / shortcut: [http://dilc.info/updoxnow dilc.info/updoxnow]) is a document management system for the UPD faculty and academic offices. Run by DILC, UPDox uses [http://www.alfresco.com/ Alfresco] and other systems for document collaboration, version control, and file sharing. Priority to have UPDox accounts is given to official, University-related use.
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{| align="top"
<br /><br />
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  | __TOC__
[[File:UPDox_login.png|200px|right|UPDox Login]]
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  |}
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[[File:Logo-updox-2.png|200px|right|UPDox Login]]
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'''UPDox''' ([http://updox.upd.edu.ph:8000 updox.upd.edu.ph:8000] / shortcut: [http://dilc.info/updoxnow dilc.info/updoxnow]) is a document management system and collaboration platform for the UPD faculty and academic offices. Run by DILC, UPDox uses [http://www.alfresco.com/ Alfresco] and other systems for document collaboration, version control, and file sharing. Priority to have UPDox accounts is given to official, University-related use.
 
* [http://www.alfresco.com/products/solutions Why document management system? What does it solve?]
 
* [http://www.alfresco.com/products/solutions Why document management system? What does it solve?]
 
* [http://docs.alfresco.com/4.2/index.jsp?topic=%2Fcom.alfresco.enterprise.doc%2Ftopics%2Falfresco-video-tutorials.html Some Alfresco How-tos]
 
* [http://docs.alfresco.com/4.2/index.jsp?topic=%2Fcom.alfresco.enterprise.doc%2Ftopics%2Falfresco-video-tutorials.html Some Alfresco How-tos]
<br /><br />
 
 
To request access accounts, email dilc@dilc.upd.edu.ph or request via [http://dilc.info/help DILC Helpdesk]  
 
To request access accounts, email dilc@dilc.upd.edu.ph or request via [http://dilc.info/help DILC Helpdesk]  
  
{| align="right"
 
  | __TOC__
 
  |}
 
  
 
==UPDox Mobile==
 
==UPDox Mobile==
 
* [http://dilc.upd.edu.ph/downloads/click.php?id=4 UPDox Mobile v1.1] (Android) - This enables you to access your files on UPDox via your Android mobile device. (iOS version will be developed if there's a clamor for such service.)
 
* [http://dilc.upd.edu.ph/downloads/click.php?id=4 UPDox Mobile v1.1] (Android) - This enables you to access your files on UPDox via your Android mobile device. (iOS version will be developed if there's a clamor for such service.)
<br />
 
  
 
==Features==
 
==Features==
 +
* Efficiently manage documents in and out of UP Dilnet
 +
* Build team sites that enable you and your teammates to collaborate effectively
 +
* Design workflows with UPDox
 +
* Create a dashboard from which you monitor team performance
 
* GoogleDocs and SharePoint Integration
 
* GoogleDocs and SharePoint Integration
 
* Workflow engine for routing documents through your set office processes
 
* Workflow engine for routing documents through your set office processes
 
* extensible metadata model
 
* extensible metadata model
 
* UPDox-UVLe integration: UPDox file repository can be pulled directly from [[Uvle|UVLe]]
 
* UPDox-UVLe integration: UPDox file repository can be pulled directly from [[Uvle|UVLe]]
<br /><br />
 
  
 
=Access=
 
=Access=
 
* Within Dilnet: you may have to set proxy exception for the UPDox address.
 
* Within Dilnet: you may have to set proxy exception for the UPDox address.
 
* Make sure port 8080 is usable.  
 
* Make sure port 8080 is usable.  
<br /><br />
 
  
 
=Repositories=
 
=Repositories=
 
There are 3 complementary UPDox repositories directly accessible from the user's desktop:
 
There are 3 complementary UPDox repositories directly accessible from the user's desktop:
* '''UPDox WebDAV Reposity''' is a directory or folder that can be mounted or accessed directly from the user's desktop or mobile application. [[How_to_mount_UPDox_as_network_drive|Here's how]].  WebDAV stands for Web Distributed Authoring and Versioning system accessed via the Hypertext Transfer Protocol (HTTP).
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* '''UPDox WebDAV Reposity''' is a directory or folder that can be mounted or accessed directly from the user's desktop or mobile application. [[How_to_mount_UPDox_as_network_drive|Here's how]].  WebDAV stands for Web Distributed Authoring and Versioning system accessed via the Hypertext Transfer Protocol (HTTP). This functionality is especially useful if you're uploading folders or batches of files directly from your desktop.
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<br />
 
* '''UPDox GIt Repository''' is for collaboration via DILC [http://en.wikipedia.org/wiki/Git_(software) Git] repositories. Codes, non-large documents (preferably <10MB a file) may be consolidated directly from users' desktops, access devices, integrated development environments (IDE). This is not recommended for large individual files.
 
* '''UPDox GIt Repository''' is for collaboration via DILC [http://en.wikipedia.org/wiki/Git_(software) Git] repositories. Codes, non-large documents (preferably <10MB a file) may be consolidated directly from users' desktops, access devices, integrated development environments (IDE). This is not recommended for large individual files.
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<br />
 
* '''UPDox Torrent Sync''' is for direct peer-to-peer sharing of large files via private torrent. Recommended for large files.
 
* '''UPDox Torrent Sync''' is for direct peer-to-peer sharing of large files via private torrent. Recommended for large files.
 
<br />
 
<br />
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* UPDox supports a wide range of document types.  
 
* UPDox supports a wide range of document types.  
 
* Recommendation: Ultra-sensitive documents passed through the Repositories should be encrypted by tools like [http://www.truecrypt.org/ TrueCrypt]. (It's only the "ultra" ones that should be doubly secured, since UPDox already has its own security measures.)   
 
* Recommendation: Ultra-sensitive documents passed through the Repositories should be encrypted by tools like [http://www.truecrypt.org/ TrueCrypt]. (It's only the "ultra" ones that should be doubly secured, since UPDox already has its own security measures.)   
<br /><br />
 
  
 
=Tutorials=
 
=Tutorials=
 
* [[How to mount UPDox as network drive]]
 
* [[How to mount UPDox as network drive]]
 
* [http://docs.alfresco.com/4.2/index.jsp?topic=%2Fcom.alfresco.enterprise.doc%2Ftopics%2Falfresco-video-tutorials.html How to customize your personal dashboard, edit your personal profile, join a collaboration site, create a collaboration site, add content to a site library]
 
* [http://docs.alfresco.com/4.2/index.jsp?topic=%2Fcom.alfresco.enterprise.doc%2Ftopics%2Falfresco-video-tutorials.html How to customize your personal dashboard, edit your personal profile, join a collaboration site, create a collaboration site, add content to a site library]
<br /><br />
 
 
   
 
   
 
=Backup=
 
=Backup=
* For those using its Repositories, UPDox is already a form of a backup.  
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* For those using its Repositories, UPDox is already a form of backup.  
* Yet, UPDox is still [[Network_Attached_Storage|backed up in an off-site facility]], making the system more disaster-resistant. "Cold" backup is done every 1am. The system becomes inaccessible by then for about 5-10 minutes to get a clean backup that in turn will be archived in secured remote locations on campus.
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* Yet, UPDox is still [[Network_Attached_Storage|backed up in an off-site facility]], making the system more disaster-resistant. "Cold" backup is done every 1am. The system becomes inaccessible by then for about 5-10 minutes to get a clean backup that in turn will be archived in secured remote locations.
<br /><br />
+
 
 +
=Current Developer=
 +
* Tristan Jake Alcantara
  
=Development Team=
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=Past Developers=
 
* Ma. Cristina Dalupan
 
* Ma. Cristina Dalupan
 
* Dawn Benigno
 
* Dawn Benigno
 
* Jastinne Cesar Macalalad  
 
* Jastinne Cesar Macalalad  
<br /><br />
 
  
 
=See Also=
 
=See Also=

Latest revision as of 19:01, 16 December 2019

UPDox Login

UPDox (updox.upd.edu.ph:8000 / shortcut: dilc.info/updoxnow) is a document management system and collaboration platform for the UPD faculty and academic offices. Run by DILC, UPDox uses Alfresco and other systems for document collaboration, version control, and file sharing. Priority to have UPDox accounts is given to official, University-related use.

To request access accounts, email dilc@dilc.upd.edu.ph or request via DILC Helpdesk


UPDox Mobile

  • UPDox Mobile v1.1 (Android) - This enables you to access your files on UPDox via your Android mobile device. (iOS version will be developed if there's a clamor for such service.)

Features

  • Efficiently manage documents in and out of UP Dilnet
  • Build team sites that enable you and your teammates to collaborate effectively
  • Design workflows with UPDox
  • Create a dashboard from which you monitor team performance
  • GoogleDocs and SharePoint Integration
  • Workflow engine for routing documents through your set office processes
  • extensible metadata model
  • UPDox-UVLe integration: UPDox file repository can be pulled directly from UVLe

Access

  • Within Dilnet: you may have to set proxy exception for the UPDox address.
  • Make sure port 8080 is usable.

Repositories

There are 3 complementary UPDox repositories directly accessible from the user's desktop:

  • UPDox WebDAV Reposity is a directory or folder that can be mounted or accessed directly from the user's desktop or mobile application. Here's how. WebDAV stands for Web Distributed Authoring and Versioning system accessed via the Hypertext Transfer Protocol (HTTP). This functionality is especially useful if you're uploading folders or batches of files directly from your desktop.


  • UPDox GIt Repository is for collaboration via DILC Git repositories. Codes, non-large documents (preferably <10MB a file) may be consolidated directly from users' desktops, access devices, integrated development environments (IDE). This is not recommended for large individual files.


  • UPDox Torrent Sync is for direct peer-to-peer sharing of large files via private torrent. Recommended for large files.


By far, only UPDox WebDav Repository can be directly seen and manipulated from the browser-accessible UPDox Dashboard. Development is going on to fully integrate all 3 repositories automatically. In the meantime, integration of the 3 repository systems is manual.

Documents

  • UPDox supports a wide range of document types.
  • Recommendation: Ultra-sensitive documents passed through the Repositories should be encrypted by tools like TrueCrypt. (It's only the "ultra" ones that should be doubly secured, since UPDox already has its own security measures.)

Tutorials

Backup

  • For those using its Repositories, UPDox is already a form of backup.
  • Yet, UPDox is still backed up in an off-site facility, making the system more disaster-resistant. "Cold" backup is done every 1am. The system becomes inaccessible by then for about 5-10 minutes to get a clean backup that in turn will be archived in secured remote locations.

Current Developer

  • Tristan Jake Alcantara

Past Developers

  • Ma. Cristina Dalupan
  • Dawn Benigno
  • Jastinne Cesar Macalalad

See Also